Donations, the gift shop till and the quarterly board paper

What happens to a donation added at checkout?

It is added to what the visitor pays and to nothing else. The platform fee is charged on the admission, not on the gift; sales tax is charged on the admission, not on the gift; and the whole donation is credited to your balance and pays out with the rest of the sale.

It is stored on the order separately from the subtotal, which is what lets a report tell admission income from giving without anyone re-deriving it. The amount is bounded — ten thousand dollars — because an unbounded number on a public form is a way to create a payment intent nobody meant.

Who can receive a tax receipt, and what does it say?

Anyone who pays, once your registered charity number is on file. File it and a receipt is queued beside the confirmation for every paid order; leave it blank and bindro sends nothing at all rather than a receipt with a gap where the registration belongs — and the reports page tells you receipts are not going out, so the refusal is visible rather than silent.

The receipt quotes the whole payment and names only the gift as deductible. That is the point of it: a visitor who paid for admission received goods and services worth what they paid, and a receipt implying otherwise would invite them to claim relief they are not entitled to on a document that looks official. When the gift was zero it says so plainly.

Does the shop and café till money reach my payout?

No. This vertical has both a merchandise till and a food and drink till, and neither writes a ledger entry. The card was taken on your own terminal or the cash went into your own drawer: that money is already yours, and writing it into the platform ledger would pay you a second time when the payout runs.

What the till gives you is an auditable record — each sale storing the price it went out at, a coherent total and who sold it, with the day's takings on the till page. Building the catalogue needs a manager; recording a sale is something door staff can do.

How is sales tax handled on admission?

Set a rate on the event and it is applied server-side in the same derivation the quote and the confirm both use, itemised on the pay page and stored on the order. It is added on top of the price, US-style; inclusive VAT is a different capability and is not available here.

Two properties matter for a nonprofit. Collected tax lands on a tax-payable account and never on your balance, so it cannot be paid out to you by accident, and it is never part of the platform fee base. A refund reverses the tax through the same tier order it was taken in.

What is actually in the quarterly board report?

Per quarter: sessions run, admissions registered, visitors attended, free places given, and gross, refunded and net income — on screen and as a CSV. The money lines come from the ledger the payouts reconcile against rather than from re-summed orders, which is what makes them defensible in front of a funder.

Two limits worth stating in the paper itself. It knows only about money taken through bindro — not your till, not a grant, not a cheque — and it transmits nothing to anyone: you download it and send it. It also has no demographic breakdown for this vertical, because the registration form asks no multiple-choice question to break down, and the access-requirements answer is health-classed and excluded from every export by design.

How do I reconcile a month?

Add two numbers that never touch each other, and check the third against the first.

• What bindro paid you: one payout per event, two days after that event's last session, net of platform fees and refunds.
• What your till recorded: shop and café takings per day, which are already in your own bank.
• What you owe in sales tax: collected on admissions, never in your payout, and yours to remit.
• What was given: donations, credited whole and visible separately from admission on every order.
• Gift cards sold but not yet spent: a liability, deliberately not payable to you until redeemed.