Entry fees, facility splits and when the money actually lands

What does a tournament actually cost to run here?

2.5% + $0.99 on the entry, charged once on the order, and nothing else: no monthly fee, no setup fee, no contract, and a free tournament costs nothing at all. For a team sport that "once" is the number to notice — the fixed part is paid once by the coach buying a squad, not once per child.

The arithmetic, worked: 12 places at $45.00 is $540.00, carrying $14.49. The same squad bought place by place would carry $25.44. Across 24 teams, a $12,960.00 tournament pays $347.76 in platform fees. Card processing is charged by the payment provider on top at their rate and is not marked up.

• The fee is computed on the order subtotal, so a squad in one entry pays one fixed part.
• You can absorb the fee or pass it to the buyer; the fee itself does not change.
• Free tournaments cost nothing — there is no floor and no minimum.
• Compare platform fee plus processing plus any annual commitment, not a headline rate.

How does a split with the host club work?

As basis points that must total the whole. You name each party and their share, the database refuses a split that does not add up to one hundred per cent, and the allocation is largest-remainder — the leftover pennies go to the largest fractional claim rather than each share rounding on its own, which is what makes the parts equal the payout exactly.

The shares are frozen onto the payout when it is scheduled, so an edit made later cannot move money that has already settled, and each party appears by name with their number on your money screen. Refunds re-cut every party at that frozen ratio, and never below zero.

Who does bindro actually pay?

You, and nobody else. Bindro holds no bank details for anyone except the organisation that owns the account, so a split tournament works out every party's share to the cent and then stops before any transfer, naming the parties it could not reach rather than reporting a payment that did not happen. You still send the facility its money yourself.

That is a deliberate refusal rather than a bug being hidden. Every destination is validated before the first transfer goes out, precisely so a settlement never half-pays a weekend — one act paid and another not is a much worse failure than a settlement that stops and says why. What you no longer do is work out what each party is owed.

• The arithmetic, the freeze and the record are automated; the payment to a third party is not.
• A split that does not total the whole is refused by the database, not by a form.
• Every party is named on the money screen with their allocation.
• A refund re-cuts every share at the ratio frozen onto the payout.

When does the money reach the tournament?

Two days after the tournament's last session has ended, as one payout for the whole event, with seven and a half per cent held back as a reserve for ninety-five days. This vertical sits in the medium risk tier, and that reserve is what the tier means: cover for a weekend that is cancelled after the entry fees came in.

Two consequences worth planning cash flow around. Bindro never pays before delivery in any vertical — a pre-event advance is a configuration violation platform-wide — so entry fees taken in March for a June weekend sit with the platform until June. And a series published as one event with several sessions pays once, after the final session: publish each weekend as its own tournament if you want each weekend's money on its own schedule.

What about clubs that need to be invoiced?

They can be, and the money invariant behind it is worth understanding. An invoiced entry confirms with no card: the places are committed, the credentials exist, the bill is numbered in a gapless per-organisation sequence and emailed to the accounts address quoting their purchase-order number, and the team is on the door list.

Because nothing has been paid, nothing is credited to you — an invoice writes no ledger entry at all, so no payout can ever settle an entry nobody has paid for. Recording the remittance is a deliberate act by an owner or finance user, against a reference, and it is the moment the sale is written. An invoice left unpaid past its due date is voided by the worker: the entry is cancelled, the places return to sale, and a stale offline scan for it is reported as rejected rather than silently dropped.

• An invoiced entry commits places and credentials but credits you nothing until it is settled.
• Bills are numbered gaplessly per organisation and carry the club's own PO number.
• Only an owner or finance user can record a settlement, and only against a reference.
• An overdue invoice cancels the entry and returns the places automatically.