The board pack a funder actually asks for

What is in the board report?

Four things, on one page and as a CSV. Quarterly activity — market days held and pitches taken. Income for the period. Free pitches, counted separately from paid ones. And a breakdown across the non-sensitive questions you ask, which for a market means product category and pitch size.

That last table is usually the one a funder actually wants. "We supported eleven produce traders, four bakers and three craft makers across nineteen market days" is the sentence a grant report needs, and it is a table here rather than an afternoon with a spreadsheet. It comes from the questions traders already answered when they booked, so it costs nothing extra to produce and it is evidenced rather than remembered.

The report is capability-gated to verticals that need it, and it is linked from the reports page for a market. Roles apply: it is a report, so a role that can read reports can open it.

Why does income come from the ledger rather than a total?

Because a status column can be wrong and a ledger cannot. Every movement in bindro is a balanced double-entry group, and the board figure is derived from those entries rather than summed from orders marked paid. The practical consequence is that a refunded pitch, a chargeback or a fee genuinely reduces the number, in the period the movement happened, without anyone remembering to adjust anything.

This is the difference between a figure you can put in front of a funder and one you would rather they did not audit. If a trustee asks where the number comes from, the answer is that it is the accounts, not a report about the accounts.

The same discipline is why free pitches are counted separately. A comped pitch consumes inventory and checks in normally, but writes no revenue lines at all, so it can never inflate income — it shows up as what it is, which is a market day you gave away. For a market whose funding depends on demonstrating support for new or low-income traders, that column is the evidence, not a rounding error.

What will the board report not do for me?

It will not fill in the funder’s own form, and it will not send anything anywhere. bindro reports nothing to any authority, funder or register on your behalf: the CSV downloads to your machine and the covering letter is yours to write.

It also will not include anything sensitive, by design. Questions carrying a declared sensitivity are excluded from the demographic breakdown, and health or minor data is excluded from analytics exports across the whole platform without an override. For a market this rarely bites — product category and pitch size are exactly what you want anyway — but it is worth knowing before you design a question hoping to report on it.

And the money it counts is money that moved through bindro. Cash taken at the gate for a casual pitch is not in it unless you recorded that booking in the console, which is one good reason to record them.

What else should go in the pack alongside it?

The two CSV exports — orders and vendors — for the appendix a funder sometimes asks for and usually does not read. They are step-up gated, meaning you reconfirm who you are before downloading, and every export is written to the audit log; a market handling trader contact details should want both of those things.

Note that traders whose details have aged out of retention are excluded from exports rather than appearing blank. The activity and income figures still count them, because the money is not personal data — so a year-old season reports correctly even when the names behind it have been anonymised.